Exhibit Opportunities

 

Gain valuable, exclusive exposure in front of an international audience of pediatric surgery professionals. Exhibiting gives you the opportunity to connect with not only APSA members, but IPSO's members as well, allowing you to double the exposure with a broader international audience in a single venue.

Exhibit Levels

Platinum – $25,000 USD

Platinum Exhibitors enjoy the Traditional Exhibitor benefits plus:
  • In addition to having your company’s name displayed on signage at the Welcome Reception, Wine and Cheese Reception, it will also be displayed at the President’s Banquet, the most visible and widely attended event at the APSA Annual Meeting.
  • Two complimentary tickets to the President’s Banquet
  • Two additional exhibit booths, choice of booth location
  • Link to your organization’s website from the APSA website
  • Two sets of attendee mailing labels or third-party e-mail*
  • Up to four additional medical and scientific personnel are welcome to attend the scientific sessions
  • Invitation to the Blue Ribbon Panel meeting with the leadership of APSA

Gold Exhibitor – $15,000 USD

Gold Exhibitors enjoy the Traditional Exhibitor benefits plus:
  • Your company's name displayed on signage at the Welcome Reception and the Wine and Cheese Reception.
  • One additional exhibit booth
  • Link to your organization’s website from the APSA website
  • One set of attendee mailing labels or third-party e-mail*
  • Up to three additional medical and scientific personnel are welcome to attend the scientific sessions
  • Push notification sent through the meeting app

Silver Exhibitor – $7,500 USD

Silver Exhibitors enjoy the Traditional Exhibitor benefits plus:
  • Your company's name displayed on signage at the:
    • Welcome Reception
    • One delegate breakfast OR refreshment break
  • Link to your organization’s website from the APSA website
  • One set of attendee mailing labels or third-party e-mail*
  • Up to two additional medical or scientific personnel are welcome to attend the scientific sessions
  • Push notification sent through the meeting app

Traditional Exhibitor – $2,500 USD

Traditional Exhibitors enjoy the following benefits:
  • A complimentary lead retrieval scanner to collect information about your customers/leads
  • One 8’ x 10’ exhibit booth, including pipe, drape, 6’ table and 2 chairs
  • Description of your organization provided in all attendee packets and in the meeting app† (75-word maximum)
  • Organization name on signs†
  • Acknowledgement on scrolling slides
  • President’s acknowledgement from the podium, recognizing your organization as an exhibitor at the annual meeting
  • Organization name in a thank-you message on the APSA website and via e-mail to all APSA members
  • Two complimentary exhibitor registrations, which include daily continental breakfasts and refreshment breaks
  • Two tickets to the Welcome Reception
  • Discounted exhibitor registration for any additional booth staff (Exhibit Hall only)

Non-Profit Exhibitor – $1,500 USD

Non-Profit Exhibitors enjoy the following benefits:
  • A complimentary lead retrieval scanner to collect information about your customers/leads
  • One 8’ x 10’ exhibit booth, including pipe, drape, 6’ table and 2 chairs
  • Description of your organization provided in all attendee packets and in the meeting app† (75-word maximum)
  • Organization name on signs†
  • Acknowledgement on scrolling slides
  • President’s acknowledgement from the podium, recognizing your organization as an exhibitor at the annual meeting
  • Organization name in a thank-you message on the APSA website and via e-mail to all APSA members
  • Two complimentary exhibitor registrations, which include daily continental breakfasts and refreshment breaks
  • Two tickets to the Welcome Reception
  • Discounted exhibitor registration for any additional booth staff (Exhibit Hall only)


** Not all attendees opt to be included. All requests for labels must be made before April 30, 2020, or after May 31, 2020.
This information is included in the attendee packet and meeting app if APSA Headquarters receives an exhibit contract on or before the editorial deadlines.
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Exhibit Information

Exhibit Setup and Exhibit Hours

A schedule of high-traffic times will be provided with the exhibitor services kit.
 
Thursday, May 14, 2020
9:00 a.m. - 3:00 p.m. Exhibits Setup
3:30 p.m. - 7:00 p.m. Exhibits Open
 
Friday, May 15, 2020
8:00 a.m. - 5:00 p.m. Exhibits Open
 
Saturday, May 16, 2020
7:00 a.m. - 11:00 a.m. Exhibits Open
11:00 a.m. Exhibits Dismantle
   
   

Exhibit includes:

  • 8' x 10' pipe/draped booth
  • 6' table and 2 chairs
  • Wastepaper basket
  • One lead retrieval scanner
  • General security
 

Space Assignment

Space assignments will be made in the order in which applications are received. Exhibitors wishing to avoid assignment of space adjacent to a particular competitor should indicate this on their application for exhibit space. Careful consideration will be given to such requests. APSA reserves the right to alter the floor plan at any time.
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Conducting Exhibits

APSA reserves the right to require a picture of your booth to be sent with the exhibit contract. If you have never exhibited or requested booth space before, APSA requires that a picture of your booth be sent in along with your exhibit contract. Charactger of the exhibitis is subject to approval of APSA. APSA reserves the right to refuse applications that do not meet certain standards, required or expected, as well as the right to curtail exhibits or parts of exhibits that go against the character of the meeting. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons etc.
 


Exhibit Hall Floorplan

2020 Exhibit Hall floorplanTo view a larger image of the floorplan, click here.


 

Payment

Full prepayment of the contracted space cost must be forwarded with the application for exhibit space. Payment can be made by credit card or check. Checks, in U.S. dollars only, should be made payable to the American Pediatric Surgical Association.

Mail to:
American Pediatric Surgical Association
17W110 22nd Street, Suite 800
Oakbrook Terrace, IL 60181
Taxpayer ID # 23-7097289

Cancellation Policy

Cancellations received in writing by Tuesday, March 17, 2020, will be subject to a 50% administrative fee. No refund is possible for cancellations received after March 17, 2020.

Installing Exhibits

The exhibit area will be available for set-up on Thursday, May 14, from 9:00 a.m. – 3:00 p.m. All exhibits must be installed by 3:00 p.m. on Thursday, May 14. Assembly of exhibits during the regularly scheduled exhibit hours is not permitted.

Dismantling Exhibits

All exhibits must remain intact until the official closing time of Saturday, May 16, at 11:00 a.m., and may not be dismantled or removed, in whole or in part, before that time.

Exhibit Personnel

All participants affiliated with exhibits must be registered. Each person will be issued an exhibitor badge and must be employed by the exhibiting organization or have a direct business affiliation.
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Security

Exhibit management provides peripheral security guard service when exhibits are closed; however, it is the responsibility of each exhibitor to protect display material from loss or damage. Be certain that all small display and personal items are secure before leaving the display, even temporarily.

Hospitality Suite/Event Scheduling

Exhibitors, sponsors and supporters are encouraged to host hospitality suites or other events during the APSA Annual Meeting; however, these events cannot conflict with any scheduled APSA activities. Outside events are not permitted during the following hours:
 
Wednesday, May 13    8:00 a.m. - 8:00 p.m.
Thursday, May 14 8:00 a.m. - 9:15 p.m.
Friday, May 15 6:30 a.m. - 5:45 p.m.
Saturday, May 16 7:00 a.m. - 10:00 p.m.

Note: Meeting schedule is subject to change.

Contact

Exhibit packages can be customized to fit your organization’s needs!

Andrea Ward, Exhibits and Support Manager
Telephone: +1-847-686-2282
Fax: +1-847-686-2253
American Pediatric Surgical Association
17W110 22nd Street, Ste. 800
Oakbrook Terrace, IL 60181 USA