Exhibit Opportunities

 

Help us celebrate our 50th anniversary! With expanded education sessions, new additions like TED-type talks, plus a visual arts exhibition, musical performances by APSA members, we expect record attendance and a lively environment - it's a great year to see and be seen.

Exhibit Levels

Platinum – $25,000 USD

Platinum Exhibitors enjoy the Traditional Exhibitor benefits plus:
  • In addition to having your company’s name and logo displayed on signage at the Welcome Reception, Wine and Cheese Reception, it will also be displayed at the President’s Banquet, the most visible and widely attended event at the APSA Annual Meeting.
  • Two complimentary tickets to the President’s Banquet
  • Two additional exhibit booths, choice of booth location
  • Link to your organization’s website from the APSA website
  • Two sets of attendee mailing labels or third-party e-mail*
  • Up to four additional medical and scientific personnel are welcome to attend the scientific sessions
  • Invitation to the Blue Ribbon Panel meeting with the leadership of APSA

Gold Exhibitor – $15,000 USD

Gold Exhibitors enjoy the Traditional Exhibitor benefits plus:
  • One additional exhibit booth
  • Link to your organization’s website from the APSA website
  • One set of attendee mailing labels or third-party e-mail*
  • Up to three additional medical and scientific personnel are welcome to attend the scientific sessions
Select two of the following events where signage will showcase your company’s name and logo:
  • Welcome Reception
  • Wine and Cheese Reception
  • One delegate lunch

Silver Exhibitor – $7,500 USD

Silver Exhibitors enjoy the Traditional Exhibitor benefits plus:
  • Link to your organization’s website from the APSA website
  • One set of attendee mailing labels or third-party e-mail*
  • Up to two additional medical or scientific personnel are welcome to attend the scientific sessions
Select one of the following events where signage will showcase your company’s name and logo:
  • One delegate breakfast
  • One delegate refreshment break

Traditional Exhibitor – $2,500 USD

Traditional Exhibitors enjoy the following benefits:
  • A complimentary lead retrieval scanner to collect information about your customers/leads
  • One 8’ x 10’ exhibit booth, including pipe, drape, 6’ table and 2 chairs
  • Description of your organization provided in all attendee packets and in the meeting app† (75-word maximum)
  • Organization name on signs†
  • Acknowledgement on scrolling slides
  • President’s acknowledgement from the podium, recognizing your organization as an exhibitor at the annual meeting
  • Organization name in a thank-you message on the APSA website and via e-mail to all APSA members
  • Two complimentary exhibitor registrations, which include daily continental breakfasts, refreshment breaks and two tickets to the Welcome Reception
  • Discounted exhibitor registration in addition to two complimentary registrations
     
** Not all attendees opt to be included. All requests for labels must be made before April 30, 2019, or after May 31, 2019.
This information is included in the attendee packet and meeting app if APSA Headquarters receives an exhibit contract on or before the editorial deadlines.
 
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Exhibit Information

Exhibit Setup and Exhibit Hours

Sunday, May 19, 2019
11:00 a.m. - 3:30 p.m. Exhibits Setup
4:00 p.m. - 9:00 p.m. Exhibits Open
4:30 p.m. - 5:30 p.m. Wine & Cheese Reception in the Exhibit Hall
 
Monday, May 20, 2019
8:00 a.m. - 2:00 p.m. Exhibits Open
9:30 a.m. - 10:15 a.m. Refreshment Break in the Exhibit Hall
1:45 p.m. - 2:15 p.m. Refreshment Break in the Exhibit Hall
 
Tuesday, May 21, 2019
6:30 a.m. - 11:00 a.m. Exhibits Open
9: 45 a.m. - 10:15 a.m.  Refreshment Break in the Exhibit Hall
11:00 a.m. Exhibits Dismantle
   
   

Exhibit includes:

  • 8' x 10' pipe/draped booth
  • 6' table and 2 chairs
  • Wastepaper basket
  • One lead retrieval scanner
  • General security

Space Assignment

Space assignments will be made in the order in which applications are received. Exhibitors wishing to avoid assignment of space adjacent to a particular competitor should indicate this on their application for exhibit space. Careful consideration will be given to such requests. APSA reserves the right to alter the floor plan at any time.
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Exhibit Hall Floorplan

To view a larger image of the floorplan, click here.


 

Payment

Full prepayment of the contracted space cost must be forwarded with the application for exhibit space. Payment can be made by credit card or check. Checks, in U.S. dollars only, should be made payable to the American Pediatric Surgical Association.

Mail to:
American Pediatric Surgical Association
17W110 22nd Street, Suite 800
Oakbrook Terrace, IL 60181
Taxpayer ID # 23-7097289

Cancellation Policy

Cancellations received in writing by Tuesday, March 19, 2019, will be subject to a 50% administrative fee. No refund is possible for cancellations received after March 19, 2019.

Installing Exhibits

The exhibit area will be available for set-up on Sunday, May 19, from 11:00 a.m. – 3:30 p.m. All exhibits must be installed by 3:30 p.m. on Sunday, May 19. Assembly of exhibits during the regularly scheduled exhibit hours is not permitted.

Dismantling Exhibits

All exhibits must remain intact until the official closing time of Tuesday, May 21, at 11:00 a.m., and may not be dismantled or removed, in whole or in part, before that time.

Exhibit Personnel

All participants affiliated with exhibits must be registered. Each person will be issued an exhibitor badge and must be employed by the exhibiting organization or have a direct business affiliation.
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Security

Exhibit management provides peripheral security guard service when exhibits are closed; however, it is the responsibility of each exhibitor to protect display material from loss or damage. Be certain that all small display and personal items are secure before leaving the display, even temporarily.

Hospitality Suite/Event Scheduling

Exhibitors, sponsors and supporters are encouraged to host hospitality suites or other events during the APSA Annual Meeting; however, these events cannot conflict with any scheduled APSA activities. Outside events are not permitted during the following hours:
 
Sunday, May 19    7:00 a.m. - 9:00 p.m.
Monday, May 20 7:00 a.m. - 6:00 p.m.
Tuesday, May 21 7:00 a.m. - 2:00 p.m.
Wednesday, May 22 7:00 a.m. - 11:00 p.m.

Note: Meeting schedule is subject to change.

Contact

Exhibit packages can be customized to fit your organization’s needs!

Andrea Ward, Exhibits and Support Manager
Telephone: +1-847-686-2282
Fax: +1-847-686-2253
American Pediatric Surgical Association
17W110 22nd Street, Ste. 800
Oakbrook Terrace, IL 60181 USA